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Meetings should be 10% of your workweek at most — here’s how to do it

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  • Hugo is a San Francisco startup that produces connected meeting notes software.
  • Hugo published its book “10X Culture” in October about how innovative companies can focus on the process behind their culture to unleash teamwork and success.
  • One tip in the book involves instituting the “4-hour meeting week,” in which an employee should have no more than four hours’ worth of meetings per week — in other words, at most 10% of their 40-hour work week should be spent in meetings.
  • Visit Business Insider’s homepage for more stories.

If your work calendar regularly looks like a single dense block of meetings, you may not be using your time at the office efficiently. 

Hugo, a San Francisco startup that produces connected meeting notes software, says your workweek should be composed of four hours of meetings per week at most.

Hugo published its book “10X Culture” in October about how innovative companies can focus on the process behind their culture to unleash teamwork and success. “10X Culture” includes a chapter on the concept of “the 4-hour meeting week.” 

The startup manages to employ this 4-hour meeting week strategy itself, even though its business is all about meetings, and even while having employees across time zones in San Francisco, Washington state, and Brazil. 

The logic behind the 4-hour meeting week is that copious, long meetings do not ensure progress, and an organization can move faster when it isn’t bogging down its talent with endless meetings.

Here are five ways to implement the 4-hour meeting week, as chronicled in “10X Culture,” which was written by Hugo’s product marketing and education lead, Rob Lennon, along with cofounders Josh Lowy and Darren Chait.

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